We confirmed previous agreement that:

the meetings at which election and appointment announcements are made, Laws are changed, and fees are agreed

(which can be called College Meetings, Membership Meetings, AGMs or EGMs)

were for both Fellows and Collegiate Members.

As a result, we will remove references to meetings for Fellows only from the Laws. This doesn't mean that the College can't have them! It just means that they are not in the Laws.

And the same for meetings for Collegiate Members only.

We agreed to change the requisition requirement (for a meeting, or for a motion at an already-agreed meeting) from

"five Collegiate Members and five Fellows"

to

simply "ten people, who can be Collegiate Members, or Fellows, or a combination of the two"

We agreed that there should be no power for the Trustees to declare that a Member-requisitioned motion was not competent, or not correct. This is because it would be bad for Trustee/Membership relations. The pragmatic approach would be for the Trustees to discuss the motion with the Members, with the intent of amending it so that if passed, the Trustees could reasonably put it into effect.

However, the Trustees do still need protection in case the pragmatic approach fails, and a motion which is impossible to implement is passed at an EGM or AGM.

We will put a "subject to" clause in the provision giving power to requisition motions - this will state that any such motions are advisory and not binding, unless they are in a specific class of motions where the Trustees should accept the result - eg a motion to remove a Trustee.

We agreed that the Trustees would have a power to allow a proxy vote on a motion. So, (unlike with a "normal" company) this would be at the Trustees' discretion.

However, the Trustees can always invite F&M to give an opinion ahead of a meeting, which will be considered - it just won't be an actual vote.

We agreed: 

These must be absolutely minimal, eg correcting a typo or to enhance the understanding of the text. The reason for this is that any substantial change could disadvantage people who had read the papers in the preceding three weeks and had decided not to attend, on the basis of the motions at that point. 

The Chair will have the power to accept a request for a change, at his/discretion. The request can be submitted in person (or also online if the meeting is hybrid).